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Google Cloud Certified - Professional Google Workspace Administrator Questions and Answers

Questions 1

The human resources (HR) team needs a centralized place to share key documents with the entire organization while protecting confidential documents and mitigating the risk of losing documents when someone leaves. These documents must be editable by the HR team members. What is the best way to set this up?

Options:

Have the HR lead create a folder in their MyDrive for the non-confidential files, give edit access to the HR team, and give view access to the organization.

Create a shared drive for the non-confidential files, give the HR team manager access, and give contributor access to the entire organization.

Create a shared drive for non-confidential files, give the HR team content manager access, and give view access to the organization.

Create a shared drive for all files, give the HR team content manager access, and give view access to the organization.

Questions 2

Your company wants to provide secure access for its employees. The Chief Information Security Officer disabled peripheral access to devices, but wants to enable 2-Step verification. You need to provide secure access to the applications using Google Workspace.

What should you do?

Options:

Enable additional security verification via email.

Enable authentication via the Google Authenticator.

Deploy browser or device certificates via Google Workspace.

Configure USB Yubikeys for all users.

Answer:

Explanation:

2-Step Verification (2SV):

2-Step Verification adds an extra layer of security by requiring users to verify their identity using a second factor in addition to their password. This helps protect against unauthorized access, even if the password is compromised.

Google Authenticator:

Google Authenticator is a mobile app that generates time-based one-time passcodes (TOTP) for 2SV. It works even when the device is offline, providing a secure and reliable second factor for authentication.

Implementation Steps:

Enable 2-Step Verification:

Go to the Google Admin console (admin.google.com).

Navigate to Security > Authentication > 2-Step Verification.

Turn on 2-Step Verification for the organization.

Deploy Google Authenticator:

Instruct users to download the Google Authenticator app from their respective app stores (iOS or Android).

Provide guidance on setting up Google Authenticator with their Google Workspace accounts.

Users will scan a QR code provided during the setup process to link their account with the Authenticator app.

Advantages of Google Authenticator:

Security: It provides a highly secure method of 2-step verification as the codes are generated on the user's device and change every 30 seconds.

Ease of Use: It's easy to set up and use, with a straightforward user interface.

Offline Functionality: Codes can be generated even without internet access, ensuring consistent access to 2SV codes.

Why Other Options Are Less Suitable:

A. Enable additional security verification via email:

Email-based verification is less secure than app-based 2SV because email accounts can be more easily compromised.

C. Deploy browser or device certificates via Google Workspace:

While device certificates add security, they are typically used for device management and access control rather than for 2-step verification purposes.

D. Configure USB Yubikeys for all users:

USB Yubikeys are highly secure and suitable for 2SV, but they require physical distribution and management of hardware tokens, which can be logistically complex and costly. Given the context of disabled peripheral access, this option might contradict the policy of the Chief Information Security Officer.

References:

Google Workspace Admin Help: Set up 2-Step Verification

Google Workspace Security: 2-Step Verification

Questions 3

In the years prior to your organization moving to Google Workspace, it was relatively common practice for users to create consumer Google accounts with their corporate email address (for example, to monitor Analytics, manage AdSense, and collaborate in Docs with other partners who were on Google Workspace.) You were able to address active employees’ use of consumer accounts during the rollout, and you are now concerned about blocking former employees who could potentially still have access to those services even though they don't have access to their corporate email account.

What should you do?

Options:

Contact Google Enterprise Support to provide a list of all accounts on your domain(s) that access non-Google Workspace Google services and have them blocked.

Use the Transfer Tool for Unmanaged Accounts to send requests to the former users to transfer their account to your domain as a managed account.

Provide a list of all active employees to the managers of your company's Analytics, AdSense, etc. accounts, so they can clean up the respective access control lists.

Provision former user accounts with Cloud Identity licenses, generate a new Google password, and place them in an OU with all Google Workspace and Other Google Services disabled.

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Google Exam Google-Workspace-Administrator is Challenging Yet Not Impossible!

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