PRF PRINCE2 Foundation Questions and Answers

Terms of reference

Detailed Business Case

Stage tolerances

Initiation Stage Plan

Define the structure of the project management team

Detail the acceptance criteria, in order for the Project Board to agree the level of quality expected of the project's product

Document approval records for those project products that have met their quality criteria

Produce the Project Plan with resource and schedule information

Only 1 is true

Only 2 is true

Both 1 and 2 are true

Neither 1 or 2 are true

Set a change budget

Approve or reject a request for change within approved limits

Refer changes that exceed budgetary limits to the Project Manager for approval

Update the configuration management system when a change is approved

Produce the Initiation Stage Plan

Write the Project Product Description

Identify dependencies

Create the product breakdown structure

Assessment

Communication

Quality control

Status accounting

Checked for inclusion of activities to confirm those benefits which cannot be measured until after project closure

To capture the baseline measures against which to assess benefits

To capture side-effects (beneficial or adverse) identified during post-project benefits reviews

To gain approval for the post-project activities and transfer responsibility to corporate or programme management

Review and approve the plan for project closure

Review the performance of the project against its baseline

Perform any post-project reviews

Create a Benefits Review Plan

Project Assurance is the responsibility of the corporate organization; quality assurance is the responsibility of the Project Board

Project Assurance is independent of the Project; quality assurance is only independent of the Project Manager

Project Assurance may be delegated within a project; quality assurance must be undertaken by the Project Board

Project Assurance ensures compliance to standards within the project environment; quality assurance ensures compliance across the organization

Assign work to be done and take corrective action to ensure that the stage remains within tolerance

Provide a fixed reference point at which acceptance for the project product is confirmed

Enable the Project Board to be provided with sufficient information to authorize the next stage

Enable the organization to understand the work that needs to be done to deliver the project's products

Configuration Management Strategy

Project management team structure

Communication Management Strategy

Project Brief

The preference of the Project Manager

Having insufficient authority to perform the role

Having insufficient time to perform the role

The need to involve key stakeholders on the project management team

Provide the Project Board with sufficient information for approving the next stage

Approve the next Stage Plan

Review and close any risks and issues identified during the previous stage

Control the link between the Project Manager and the Team Manager(s)

Progress

Change

Organization

Quality

Project Brief

Project Plan

Risk Management Strategy

Risk Register

Summarize progress to enable the Project Board to decide what action to take next

Summarize how the project performed against the version of the Project Initiation Documentation used to authorize it

Provide the detailed analysis of a deviation and offer options for the way to proceed

Provide a plan for the next stage of the project

Project Brief

Product Description

Team Plan

Work Package

Allocation of a budget to investigate issues facing the project

Review of risk management practices to ensure that they are performed effectively

Sending of information about risks to the project to project stakeholders

Resolution of conflicts between the project and the programme board

Risk appetite

Risk management

Risk evaluation

Risk tolerance

1, 2, 3

1, 2, 4

1, 3 ,4

2, 3, 4

Time-driven controls are used for monitoring the progress of Work Packages and management stages

Time-driven controls take place when specific events happen

Time-driven controls are produced at the end of a stage

An Exception Report is a time-driven control

Corporate or programme management

Project Board

Team Managers

Project Support

To act as a trigger for the Starting up a Project process

To record the strategies and management controls to be used by a project

To provide a full and firm foundation for the initiation of a project

To be used by the Project Board as a basis for reviewing the progress of a project

Take planned action to respond to a risk

Implement the responsibilities for risks defined in the Risk Management Strategy

Assess the proximity of a risk

Identify the level of risks that can be tolerated by the project

Corporate group

Project Board

Project Assurance

Executive

A problem/concern

A constraint

An off-specification

A request for change

Project Support

Risk owner

Risk actionee

Project Assurance

Develop the corporate quality management system as part of the Project Initiation Documentation

Prepare the plans for the subsequent stages

Summarize how the organization's project management method will be tailored for the project

Request authority from corporate management to deliver the project

Product Description

Work Package

Project Initiation Documentation

Stage Plan

Decide if it is worthwhile to initiate a project

Decide on the project approach

Establish solid foundations for a project

Identify the number of Work Packages required

Quality

Plans

Progress

Business Case

Risks to the project

Adjustments to the limits on the change budget

Changes to stage tolerance

Changes to the project that do not exceed a defined budget

exception planning

risk assessment

stakeholder engagement

status accounting