P3OF Portfolio & Programme and Project Offices Foundation Questions and Answers

Establish the temporary Project Office staffing levels

Implement the Project Office functions defined within the project initiation document

Review project management processes so that they continue to be appropriate

Review use of project resources so that they continue to be appropriate

Avoid discouraging people from choosing a career within a P3O

Provide non-PPM functions with a logical home

Meet business efficiency needs

Deliver a secretariat service to management boards

Head of Programme Office

Head of P3O

Portfolio Analyst

P3O Sponsor

Defines a portfolio prioritization and optimization technique

Allows the P3O Sponsor to gain consensus on a common P3O vision

Justifies to senior management the investment in a P3O

Defines the lifecycle for implementing a permanent P3O

Consists of Hub Portfolio Offices

Results typically from low PPM maturity

Provides support to ongoing portfolios

Defines generic standards to be applied across a portfolio

P3O model

P3O information portal

Enterprise PPM solutions

P3O value matrix

Totality of an organization's investment in the changes required to achieve its strategic objectives

A coordinated collection of strategic processes that enable the most effective balance of change and business as usual

The way the business normally achieves its objectives

The integration of the concept Run the Business, Change the Business' into the portfolio

Automation of business processes

Enhanced quality of decision support information

Enhanced management across geography

Improved timeliness of decision support information

Ensures current projects are unaffected by changes to policy or strategy

Enables projects to efficiently develop their own financial processes

Provides decision support to ensure the right projects are launched

Allows senior managers to delegate their governance responsibilities

Appoint a P3O Sponsor for each region

Implement the portfolio prioritization and optimization technique

Implement standard collaborative tools

Support the fast track mobilization of programmes

Integrated

Connected

Collaborative

Individual

Coaching and training to P3O roles

Independent gated review coordination and assurance

A benefits tracking service to business owners

A fast track mobilization service to programmes and projects

Are we getting the business benefits?

Are we doing the right things?

Are we getting things done well?

Are we doing things the right way?

Reasons why any form of P3O is needed

Roles of the staff working in the P3O

Processes to be implemented by the P3O

Appointed Head of P3O

1,2,3

1,2,4

1,3,4

2,3,4

Provide a consultancy service to Programme and Project Managers

Facilitate the development of an optimized portfolio

Ensure alignment with wider policy and strategic initiatives

Ensure the organization carries out the role of Informed Customer

Return staff members to operational roles

Run an office through to delivery

Close down a Programme Office

Deliver capability / Realize benefits

Coordinate related projects and activities

Deliver business products according to a Business Case

Deliver outcomes and benefits

Align outcomes to strategic objectives

Principles for extracting value

P3O Value Matrix

Key Performance Indicators

Complexity modeling